390_18 Document Management Solutions

Published facts

What the notice says

Buyer

Espo

Published status

complete

Latest release reference

054fd246-eb07-44ca-9299-8f5bc4e220b7-252504

CPV codes

Common Procurement Vocabulary (CPV) codes: 48311100, 63121000, 72300000, 72512000, 79995100, 79996100, 79999100, 92512100

Published tags

award

Latest record Bidwake loaded from this source

27 Aug 2026

ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement. To reflect the different types of document management services required, the framework will be divided into following lots: • Lot 1 - Electronic document scanning services and software solutions • Lot 2 - Document storage, retrieval and associated services • Lot 3 - Total document management solutions • Lot 4 - Enhanced handling and security requirements The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

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Observed notice trail

How the published record developed

Events follow the publisher date where one is available. “Seen by Bidwake” is the date this service first found the record.

1. Award notice observed

   15 Nov 2018

   Latest variant observed by Bidwake on 19 Aug 2026.

   Open this official Contracts Finder notice

   Record references

   Release reference

   054fd246-eb07-44ca-9299-8f5bc4e220b7-252504

   Published tags

   award

Awards and suppliers

Published award and contract facts

• 390_18 Document Management Solutions

  Buyer: EspoSupplier: Box IT UK Limited

  End date in notice

  31 Oct 2020

  Value shown in notice

  £60,000,000Whole award value; not assigned to one supplier

  Official source

  Open the official Contracts Finder notice for 390_18 Document Management Solutions

  About this figure

  • This award names more than one supplier but does not divide the published value between them. The figure is shown for context and is not assigned to one supplier.

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  Source

  Contracts Finder

  Award or lot reference

  ocds-b5fd17-3101bceb-6c9b-49bd-aaea-4e18735ad5d3-1

• 390_18 Document Management Solutions

  Buyer: EspoSupplier: Civica UK Limited

  End date in notice

  31 Oct 2020

  Value shown in notice

Related evidence

Published terms and linked processes

No recurrence, renewal or options wording appears in these notices.

No exact source-published process relationship was found.