Purchase of a Schools Management Information System

Published facts

What the notice says

Buyer

Caerphilly County Borough Council

Published status

complete

Latest release reference

060079-2026

CPV codes

Common Procurement Vocabulary (CPV) codes: 31711310, 72000000

Published tags

award, contract

Latest record Bidwake loaded from this source

27 Aug 2026

Caerphilly CBC (“the Council”) are purchasing a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards.  The solution must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).  The desired solution should streamline administrative processes, enhance data management, and improve overall operational efficiency.  It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform.  This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.

Open the official Find a Tender notice

Observed notice trail

How the published record developed

Events follow the publisher date where one is available. “Seen by Bidwake” is the date this service first found the record.

1. Planning notice observed

   5 Sept 2025

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

   Record references

   Release reference

   054107-2025

   Published tags

   planning

2. Planning notice observed

   7 Oct 2025

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

   Record references

   Release reference

   062739-2025

   Published tags

   planning

3. Tender notice observed

   12 Dec 2025

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

   Record references

   Release reference

   082606-2025

   Published tags

   tender

4. Award notice observed

   1 May 2026

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

Awards and suppliers

Published award and contract facts

• Purchase of a Schools Management Information System

  Buyer: Caerphilly County Borough CouncilSupplier: ARBOR EDUCATION PARTNERS GROUP LTD

  End date in notice

  31 Mar 2032Date from the linked contract

  Value shown in notice

  £1,600,000Value from the linked contract

  Official source

  Open the official Find a Tender notice for Purchase of a Schools Management Information System

  About this figure

  • This figure comes from the linked contract record. Overall totals continue to use the separately published award value.
  • The values published for the award and the linked contract do not agree, so Bidwake keeps them separate.

  View record references

  Source

  Find a Tender

  Award or lot reference

  1

Related evidence

Published terms and linked processes

• Renewal information is statedLot 1Repeated in 2 notices; the most recent statement is shown.Published 7 Oct 2025.Open supporting notice 062739-2025
• Options are statedLot 1

  The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract.

  Published 12 Dec 2025.Open supporting notice 082606-2025
• Renewal information is statedLot 1

  The contract shall be for a period of five years with an option to extend for a further period of up to 60 months renewable on a yearly or two yearly basis.

  Published 12 Dec 2025.Open supporting notice 082606-2025
• Recurrence is statedWhole tenderPublished 12 Dec 2025.Open supporting notice 082606-2025

No exact source-published process relationship was found.