HR and Payroll System (5 Year contract)

Published facts

What the notice says

Buyer

East Kent Colleges Group

Published status

complete

Latest release reference

026700-2026

CPV codes

Common Procurement Vocabulary (CPV) codes: 48000000, 98300000

Published tags

award, contract

Latest record Bidwake loaded from this source

27 Aug 2026

As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve. The Group's current Human Resources and Payroll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions. The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees. At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.

Open the official Find a Tender notice

Observed notice trail

How the published record developed

Events follow the publisher date where one is available. “Seen by Bidwake” is the date this service first found the record.

1. Tender notice observed

   30 Oct 2025

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

   Record references

   Release reference

   069642-2025

   Published tags

   tender

2. Tender record updated

   3 Nov 2025

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

   Record references

   Release reference

   070613-2025

   Published tags

   tenderUpdate

3. Tender record updated

   4 Nov 2025

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

   Record references

   Release reference

   070961-2025

   Published tags

   tenderUpdate

4. Tender record updated

   10 Nov 2025

   Latest variant observed by Bidwake on 16 Jul 2026.

   Open this official Find a Tender notice

Awards and suppliers

Published award and contract facts

• HR and Payroll System Provider (2026 - 2031)

  Buyer: East Kent Colleges GroupSupplier: HEALTHBOXHR LTD

  End date in notice

  22 Dec 2030Date from the linked contract

  Value shown in notice

  £412,560Value from the linked contract

  Official source

  Open the official Find a Tender notice for HR and Payroll System Provider (2026 - 2031)

  About this figure

  • This figure comes from the linked contract record. Overall totals continue to use the separately published award value.
  • The dates published for the award and the linked contract do not agree. A contract end date is shown only when the linked records agree.

  View record references

  Source

  Find a Tender

  Award or lot reference

  1

Related evidence

Published terms and linked processes

• Options are statedLot 1

  There may be additional software solutions that the supplier may provide that the buyer may be interested in as well as consultancy services or the like.

  Repeated in 10 notices; the most recent statement is shown.Published 19 Nov 2025.Open supporting notice 075248-2025

No exact source-published process relationship was found.